Each state and county have unique requirements that need to be met, for your convenience below are the legal documents needed in Lee County for weddings in Fort Myers, Florida.
All Banquet Events require a guarantee number of guests. The guarantee is what you will be charged, even if fewer guests attend. It is a requirement that the Resort be notified of the exact number of guests (guarantee) by noon, three business days prior to the event. If a guarantee is not required, we will consider the number indicated on the original arrangement forms to be correct and the guaranteed figure. The resort reserves the right to change menu prices. Menu prices will not be guaranteed outside of three months prior to the event, unless stipulated in the contract.
The Pink Shell Beach Resorts & marina is responsible for the quality and freshness of any food served to our guests. Due to current health regulations, food may not be brought in from outside the Resort nor taken from the Resort premises after it has been prepared and served.
The Pink Shell Beach Resort & Marina, as a licensee, is responsible for the administration of sale and service of alcoholic beverages in accordance with the regulations of the Florida State Legislative Commission. It is our policy, therefore, that all liquor, beer and wine must be provided and served by the Resort. Under no circumstances may liquor be brought in from outside the Resort or served by anyone other than a designated Resort representative. Guests must be 21 years of age, and I.D is required if asked, or the Resort may refuse to serve the Guest.
Function Rooms/Area and Set-Up Fees
Function room/areas are assigned by the guaranteed minimum number of anticipated guests. The Resort reserves the right to relocate an event should there be a significant change in the number of guests attending or the weather is not cooperative for outside events. Once Management has made the decision to move an event the group contact will be notified, and all decisions are final. All outdoor functions will have an indoor backup room reserved. The decision regarding the utilization of the indoor backup will be made by the Catering Sales Office by 11:00 a.m. Once the decision has been made to move the function indoors, it will be final. Outdoor functions must be end by 10:00 p.m. During Turtle Nesting Season, Beach Functions are not allowed after dark. (Turtle Nesting Season is May through October.) The Resort reserves the right to change a service fee for set-up of function rooms/areas will extraordinary requirements. A set-up fee will be charged where applicable.
Audio/Visual Equipment and Services
Audio/Visual requirements for your function can be arranged through your Catering Sales Representative. We recommend Presentation Services, which can provide qualified engineers, light operators, and extensive equipment set-ups on a rental basis.
Shipping and Receiving
Packages for a planned event may be delivered to the Resort one working day prior to the function with notification to and approval from the Catering Sales Representative. The following information should be included on all packages: (a) Group Name (b) Resort Representative's Name (c) Group Contact Name (d) Date of Function, address of Resort, Pink Shell Beach Resorts & Marina 275 Estero Blvd. Fort Myers Beach, Florida 33931. Any alternative arrangements are to be approved by the Catering Sales Department. Guest's are responsible for the return shipment of all packages. There will be a $2.00 per box fee charges for all boxes moved in and out of all functions areas. An additional $50.00 labor free will apply for 15 boxes or more.
Billing and Deposits
All requests for direct billing must be authorized by the the Resort Accounting Department 30 days prior to arrival. All deposits are non-refundable.
Cancellations must be made within 14 days prior to the scheduled function or as indicated on the Sales Contract. A cancellation fee will be applied if the cancellation occurs after the designated time period. If a Group finds it necessary to cancel a function, expenses incurred by the Resort in preparation for the even will become the responsibility of the group.
Security/Lost and Found
The Resort cannot be held responsible for the damage or loss of any merchandise and/or articles brought into the Resort, left unattended during an event or left in the Resort prior to or following the event. Security arrangements should be made through the Catering Sales Department for all merchandise and/or articles set up for display prior to the event. The Housekeeping Department administers Lost and Found.
A twenty-two (22) percent service charge (or minimum $20.00) and applicable state tax will be added to all prices. The State of Florida requires sales tax to be charged on the service charge. Beach service charges are at a rate of twenty-seven (27) percent of the food and beverage portion of the bill.